OPS-B

SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS

(Continued)

BDDI News Media Services at Board Meetings (Also KBCC)

BDDJ Broadcasting and Taping of Board Meetings (Also KBCD)

BDDK Reporting Board Meeting Business

BDDL Board Agenda

BDE Special Procedures for Conducting Hearings

BE School Board Work Sessions and Retreats

BF Board Policy Development and Adoption

BFA Policy Development System

BFB Preliminary Development of Policies

BFC Policy Adoption

BFCA Board Review of Regulations (Also CHB)

BFD Policy Dissemination

BFE Administration in Policy Absence (Also CHD)

BFF Suspension of Policies

BFG Policy Review and Evaluation

BFGA Policy Manual Accuracy Check

BG Board-Staff Communications (Also GBD)

BH Board Member Services

BHA New Board Member Orientation

BHB Board Member Development Opportunities

BHBA School Board Conferences, Conventions and Workshops

BHC Board Office Facilities and Services

BHD Board Member Compensation and Expenses

BHE Board Member Insurance

BI School Board Legislative Program

BJ School Board Memberships

BJA Liaison with School Boards Associations

BK Evaluation of School Board Operational Procedures (Also AFA)

File: BA

BOARD OPERATION GOALS

The primary responsibility of the Board is to establish purposes, programs and procedures which produce the educational achievement needed by District students. The Board must accomplish this while also being responsible for wise management of resources available to the District. The Board must fulfill these responsibilities by functioning primarily as a legislative body to formulate and adopt policy, by selecting an executive officer to implement policy and by evaluating the results; further, it must carry out its functions openly, while seeking the involvement and contributions of the public, students and staff in its decision-making processes.

In accordance with these principles, the Board seeks to achieve the following goals to:

1. concentrate the Board’s collective effort on its policy-making and planning responsibilities;

2. formulate Board policies which best serve the educational interests of each student;

3. provide the Superintendent with sufficient and adequate guidelines for implementing Board policies;

4. maintain effective communication with the school community, the staff and the students in order to maintain awareness of attitudes, opinions, desires and ideas;

5. allow those responsible for carrying out objectives to contribute to their formation;

6. conduct Board business openly, soliciting and encouraging broad-based involvement in the decision-making process by public, students and staff and

7. periodically review its performance relative to the goals.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.20

File: BB

SCHOOL BOARD LEGAL STATUS

The General Assembly has delegated responsibility for the conduct of public schools in each school district to a local board of education. Boards are political subdivisions of the state of Ohio and members of a board are officials elected by the citizens of a district to represent them in the management of the public schools.

Legally, a board is a body politic and corporate, capable of suing and being sued; contracting and being contracted with; acquiring, holding, possessing and disposing of real and personal property; and taking and holding in trust for use of the district any grant or gift of land, money or other personal property.

The Board of the Bath Local School District is composed of five members elected by the citizens of the District. A regular term is four years.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3311.19

3313.01; 3313.02; 3313.09; 3313.17; 3313.20; 3313.33; 3313.47

CROSS REFS.: AA, School District Legal Status

BBA, School Board Powers and Duties

BBB, School Board Elections

File: BBA

SCHOOL BOARD POWERS AND DUTIES

Under the laws of the state of Ohio, the Board acts as the governing body of the public schools. Within the extent of its legal powers, the Board has responsibilities for operating the District in accordance with the desires of local citizens who elect its members.

The Board’s major responsibilities are to:

1. select and employ a Superintendent;

2. select and employ a CFO/Treasurer;

3. determine and approve the annual budget and appropriations;

4. provide needed facilities;

5. provide for the funds necessary to finance the operation of the District;

6. consider and approve or reject the recommendations of the Superintendent in all matters of policy, appointment or dismissal of employees, salary schedules, courses of study, selection of textbooks and other matters pertaining to the operation of the District;

7. require reports of the Superintendent concerning the conditions, efficiency and needs of the District;

8. evaluate the effectiveness with which the District is achieving the educational purposes of the Board;

9. inform the public about the progress and needs of the District and to solicit and weigh public opinion as it affects the District and

10. adopt policies for its governance and the governance of its employees and the students of the District.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.17; 3313.18; 3313.20; 3313.22; 3313.37; 3313.375; 3313.39; 3313.47; 3313.94

3315.07

3319.01

5705.01(A); 5705.03; 5705.28

File: BBAA

BOARD MEMBER AUTHORITY

(And Duties)

Because all powers of the Board lie in its action as a group, individual members exercise their authority over District affairs only as they vote to take action at a legal meeting of the Board.

An individual Board member acts on behalf of the Board only when, by vote, the Board has delegated authority to him/her.

It is the duty of the individual members of the Board to attend all legally called meetings of the Board, except for compelling reasons to the contrary, to participate in normal Board business operations and represent all citizens’ interests in matters affecting education.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3313.18; 3313.33

CROSS REF.: BBA, School Board Powers and Duties

File: BBAA-E

BOARD MEMBER AUTHORITY

(And Duties)

A good Board member:

1. is legally a board member only when the Board of Education is in session. No one person, unless authorized, should speak on behalf of the Board;

2. avoids administrative decisions or attempts to second-guess the administration. The Superintendent is the chief administrator and the Board has no administrative function;

3. is well-acquainted with school policies;

4. should vote at all times in the best interest of the students of the District;

5. is flexible and realizes there are times when change must be made, when tradition cannot be honored, and when pressure must be ignored;

6. remembers that Board business at times requires confidentiality, especially in processes involving personnel, land acquisition, negotiations and the need for security;

7. is interested in obtaining facts, but remembers also that the administration has the responsibility for operating the schools rather than spending full time making reports to the Board or individual Board members;

8. is a good listener at Board meetings, on the street corner, in the church, but never commits himself/herself, the Board or the administration;

9. knows that the reputation of the entire District is reflected in his/her behavior and attitude;

10. has a sense of humor and the ability to laugh at himself/herself when things look bleak;

11. is able to sift fact from fiction, to sort out rumors from realism and to know the difference; however, a gullible Board member is ineffective;

12. is able to support a decision when it is made.

SOURCE: Boardmanship: A Handbook for School Board Members Published by Ohio Department of Education and Ohio School Boards Association, 1984 edition.

File: BBB

SCHOOL BOARD ELECTIONS

Members of the Board are elected at large by the qualified voters of the District on a nonpartisan ballot on the first Tuesday following the first Monday in November in odd-numbered years.

The term of office is four years, or until a successor is elected and qualified, and begins on the first day of January after the election. Terms shall expire on December 31, except as otherwise provided by law.

The Board shall consist of five members elected on a nonpartisan ballot on the first Tuesday after the first Monday in November in odd-numbered years. The terms are staggered. Two are elected at one time and three are elected two years later. The term of office is four years and shall begin on the first day of January following the election.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3.01

3311.052

3313.02; 3313.04; 3313.05; 3313.07; 3313.08; 3313.09; 3313.11

3501.01; 3501.02; 3501.38

3503.01; 3503.02

3505.04

3513.254; 3513.255

CROSS REF.: LBB, Cooperative Educational Programs

File: BBBA

BOARD MEMBER QUALIFICATIONS

Under State law, a board member must be an elector residing in the District. To qualify as an elector, a person must be a citizen of the United States, 18 years of age or older, a resident of the state for at least 30 days prior to the election and a resident of the county and precinct in which he/she offers to vote for at least 30 days prior to the election.

A variety of other public positions, elected and appointed, have been determined by the General Assembly or the courts to be incompatible with board membership. Generally, offices are considered incompatible when one is subordinate to, or in any way provides a check upon, the other or when it is physically impossible for one person to discharge the duties of both positions.

Before taking office, each person elected or appointed to the Board is required by law to take an oath of office.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.10; 3313.13; 3313.70

3503.01

CROSS REF.: BBFA, Board Member Conflict of Interest

File: BBBB

BOARD MEMBER OATH OF OFFICE

Before entering upon the duties of his/her office, each person elected or appointed a member of the Board takes an oath to support the Constitution of the United States and the state of Ohio and that he/she will perform faithfully the duties of his/her office. Such oath may be administered by the CFO/Treasurer or any member of the Board.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.10

CROSS REF.: BBBA, Board Member Qualifications

File: BBBB-E

BOARD MEMBER OATH OF OFFICE

“Do you solemnly swear (or affirm) that you will support the Constitution of the United States and the Constitution of the state of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the Bath Local School District, Allen County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereafter to be enacted, during your continuance in said office, and until your successor is elected and qualified.” The answer is “I do.”

Member’s Signature

File: BBE

UNEXPIRED TERM FULFILLMENT

A vacancy on the Board may be caused by:

1. death;

2. nonresidence;

3. resignation;

4. failure of a person elected or appointed to qualify within 10 days after the organization of the Board or of his/her appointment or election;

5. relocation beyond District boundaries or

6. absence from Board meetings for a period of 90 days, if the reasons for the absence are declared insufficient by a two-thirds vote of the remaining Board members. (The vote must be taken not sooner than 30 days after the 90-day period of absence.)

Any such vacancy will be filled by the Board at its next regular or special meeting not sooner than 10 days nor more than 30 days after the vacancy occurs. A majority vote of all the remaining members of the Board is required to fill the vacancy.

Each person selected to fill a vacancy holds office:

1. until the completion of the unexpired term or

2. until the first day of January immediately following the next regular Board election taking place more than 90 days after a person is selected to fill the vacancy.

(At that election, a special election to fill the vacancy is held. No such special election is held if the unexpired term ends on or before the first day of January immediately following that regular Board election. The term of a person elected in this manner begins on the first day of January following the election and is for the remainder of the unexpired term.)

The shorter of the above options determines the length of office.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3.01; 3.02

3313.11; 3313.85

File: BBF

BOARD MEMBER CODE OF ETHICS

The Board believes public education should be conducted in an ethical manner. In addition to State law, the conduct of Board members should conform to the code of ethics recommended by the Ohio School Boards Association which includes the following.

It is unethical for a board member to:

1. seek special privileges for personal gain;

2. personally assume unauthorized authority;

3. criticize employees publicly;

4. disclose confidential information;

5. place the interest of one group or community above the interest of the entire District;

6. withhold facts from the Superintendent, particularly about the incompetency of an employee or

7. announce future action before the proposition has been discussed by the Board.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 102.03; 102.04

2921.01(B); 2921.42; 2921.43; 2921.44

3313.13

3319.21

CROSS REF.: BBFA, Board Member Conflict of Interest

File: BBF-E

BOARD MEMBER CODE OF ETHICS

While serving as a member of my Board of Education, I accept the responsibility to improve public education. To that end I will:

remember that my first and greatest concern must be the educational welfare of all students attending the public schools;

obey the laws of Ohio and the United States;

respect the confidentiality of privileged information;

recognize that as an individual Board member I have no authority to speak or act for the Board;

work with other members to establish effective Board policies;

delegate authority for the administration of the schools to the Superintendent and staff;

encourage ongoing communications among Board members, the Board, students, staff and the community;

render all decisions based on the available facts and my independent judgment rather than succumbing to the influence of individuals or special interest groups;

make efforts to attend all Board meetings;

become informed concerning the issues to be considered at each meeting;

improve my boardmanship by studying educational issues and by participating in in-service programs;

support the employment of staff members based on qualifications and not as a result of influence;

cooperate with other Board members and administrators to establish a system of regular and impartial evaluations of all staff;

avoid conflicts of interest or the appearance thereof;

refrain from using my Board position for benefit of myself, family members or business associates and

express my personal opinions but, once the Board has acted, accept the will of the majority.

NOTE: This Code of Ethics has been adopted by the Ohio School Boards Association Delegate Assembly.

File: BBFA

BOARD MEMBER CONFLICT OF INTEREST

The Board and individual members follow the letter and spirit of the law regarding conflicts of interest.

A Board member will not have any direct or indirect pecuniary interest in a contract with the District; will not furnish for remuneration any labor, equipment or supplies to the District; nor be employed by the Board in any capacity for compensation.

A Board member may have a private interest in a contract with the Board if all of the following apply:

1. the subject of the public contract is necessary supplies or services for the District;

2. the supplies or services are unobtainable elsewhere for the same or lower cost, or are being furnished to the District as part of a continuing course of dealing established prior to the Board member’s becoming associated with the District;

3. the treatment accorded the District is either preferential to or the same as that accorded other customers or clients in similar transactions and

4. the entire transaction is conducted at arm’s length, with full knowledge by the Board of the interest of the Board member, member of his/her family, or his/her business associate, and the Board member takes no part in the deliberations or decision with respect to the public contract.

The law specifically forbids:

1. the Prosecuting Attorney or a city attorney from serving on a board;

2. a member from serving as the school dentist, physician or nurse;

3. a member from being employed for compensation by a board;

4. a member from having, directly or indirectly, any pecuniary interest in any contract with a board;

5. a member from voting on a contract with a person as a teacher or instructor if he/she is related to that person as father, mother, brother or sister;

6. a member from authorizing, or employing the authority or influence of his/her office to secure authorization of, any public contract in which he/she, a member of his/her family or his/her business associates have an interest;

7. a member from having an interest in the profits or benefits of a public contract entered into by, or for the use of, the District and

1 of 2

File: BBFA

8. a member from occupying any position of profit during his/her term of office or within one year thereafter in the prosecution of a public contract authorized by him/her or a board of which he/she was a member at the time of authorization of that contract.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 102.03

2921.02(B); 2921.42; 2921.43

3313.13; 3313.33; 3313.70

3319.21

4117.20

CROSS REFS.: BBBA, Board Member Qualifications

BBF, Board Member Code of Ethics

2 of 2

File: BCA

BOARD ORGANIZATIONAL MEETING

In compliance with law, the Board meets within the first 15 days of January of each year for the purpose of electing a president and vice president from among its membership and taking action on other matters of annual business. The CFO/Treasurer canvasses the new Board prior to December 31 of each year to establish the date of the organizational meeting. The Board appoints a president pro tempore from its membership.

Meeting Procedures

1. The President Pro Tempore calls the meeting to order.

2. The official swearing in or administration of the oath of office to the new members should follow. If the oath has already been taken, it should be stated for the record where and when this oath was taken.. If the oath has not been previously taken, the CFO/Treasurer, any member of the Board or any person qualified to administer an oath may do so.

3. The President Pro Tempore then presides over the election of the President.

4. The newly elected President assumes the chair.

5. The Board proceeds with items of annual business such as:

A. setting the dates and times of regular Board meetings;

B. appointing legal counsel for the ensuing calendar year;

C. electing a CFO/Treasurer in those years when the CFO/Treasurer’s term has expired and establishing salary;

D. purchasing liability insurance for Board members;

E. appointing a legislative liaison;

F. adopting a budget for new fiscal year (before January 15);

G. securing performance bonds for the Superintendent and CFO/Treasurer and

H. appointing a sexual harassment grievance office.

6. Upon conclusion of annual business, the Board enters into such regular or special business as appears on the agenda for the meeting.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.10; 3313.14; 3313.15; 3313.203; 3313.22; 3313.25; 3313.87

CROSS REFS.: BCB, Board Officers

BHD, Board Member Compensation and Expenses

File: BCB

BOARD OFFICERS

President

The President presides at all meetings of the Board and performs other duties as directed by law, state regulations and policies of the Board. In carrying out these responsibilities, the President:

1. is responsible for the orderly conduct of all Board meetings;

2. calls special meetings of the Board as necessary;

3. appoints Board committees, is an ex officio member of all Board committees with the power to vote and is knowledgeable as to the business of the various committees and generally oversees their work;

4. signs all proceedings of the Board after they have been approved;

5. signs all other instruments, acts and orders necessary to carry out state requirements and the will of the Board and

6. performs such other duties as may be necessary to carry out the responsibilities of the office.

The President has the right, as do other Board members, to offer resolutions, to make and second motions, to discuss questions and to vote.

Vice President

In the absence of the President, the Vice President performs the duties and has the responsibilities and commensurate authority of the President.

The Vice President performs such other duties as may be delegated or assigned to him/her by the Board.

President Pro Tempore

A president pro tempore may be elected by a majority of the Board to serve in such capacity when the President and Vice President are absent or unable to perform their duties.

The President Pro Tempore does not have power to sign any legal documents and vacates the chair when the President or Vice President arrives at the meeting.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.14

CROSS REF.: BCA, Board Organizational Meeting

File: BCC

4. organizational and problem-solving skills

5. ability to work effectively with others

6. ability to communicate ideas and directives clearly and effectively both orally and in writing

7. effective, active listening skills

8. records management skills

9. experience in payroll and accounts payable procedures

Equipment Operated:

1. computer/printer

2. calculator

3. copy machine

4. fax machine

5. telephone

Additional Working Conditions:

1. occasional travel

2. occasional evening and/or weekend work

3. requirement to lift, carry, push and pull various items

4. repetitive hand motion, e.g., computer keyboard, calculator, adding machine, typewriter

5. occasional exposure to blood, bodily fluids and tissue

6. occasional interaction among unruly children

7. regular requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, climb, kneel and stoop

NOTE: The above lists are not ranked in order of importance.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor/appointing authority.

___________________________________________________ ____________________

Board President Date

My signature below signifies that I have reviewed the contents of my job description and that I am aware of the requirements of my position.

___________________________________________________ ____________________

Signature Date

3 of 4

File: BCC

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 131.18

3301.074

3311.19

3313.14; 3313.15; 3313.22; 3313.24; 3313.26-3313.261; 3313.27;

3313.34; 3313.51

5705.41; 5705.412; 5705.42; 5705.45

CROSS REFS.: BCCA, Incapacity of the CFO/Treasurer

BCCB, Evaluation of the CFO/Treasurer (Also AFBA)

BDDG, Minutes

DFA, Investment Policy

DH, Bonded Employees and Officers

4 of 4

File: BCCA

INCAPACITY OF THE CFO/TREASURER

Should the CFO/Treasurer become incapacitated, the Board will appoint a treasurer pro tempore. The appointment is made by a majority vote of the Board after the conditions relating to incapacity of the CFO/Treasurer are met in accordance with State law and the Family and Medical Leave Act.

The Treasurer Pro Tempore shall perform all the duties and functions of the CFO/Treasurer and may be removed at any time by a two-thirds majority vote of the members of the Board or upon return to full-time active service of the CFO/Treasurer.

The Treasurer Pro Tempore shall meet the licensing requirements established by the State Board of Education. The Treasurer Pro Tempore may not be a member of the Board.

[Adoption date: January 20, 2004]

LEGAL REFS.: Family and Medical Leave Act; 29 USC 2601 et seq.

ORC 3313.23; 3313.24

CROSS REFS.: BCC, Qualifications and Duties of the CFO/Treasurer

BCCB, Evaluation of the CFO/Treasurer (Also AFBA)

File: BCCA-R

INCAPACITY OF THE CFO/TREASURER

A treasurer pro tempore shall be appointed by a majority of the members of the Board upon determining that the CFO/Treasurer is incapacitated in such a manner that he/she is unable to perform the duties of that office. Such incapacity is determined:

1. by request of the CFO/Treasurer, if the CFO/Treasurer is absent with pay by reason of personal illness, injury or exposure to contagious disease which could be communicated to others or is absent without pay in accordance with the Family and Medical Leave Act;

2. upon certification of the attending physician that the CFO/Treasurer is unable to perform the duties of the office of CFO/Treasurer;

3. upon the determination of a referee, pursuant to the Ohio Revised Code, that the CFO/Treasurer is unable to perform the duties of the office of CFO/Treasurer;

4. upon the granting of a leave of absence, without pay, requested by the CFO/Treasurer by reason of illness, injury or other disability of the CFO/Treasurer or

5. upon the placing of the CFO/Treasurer on an unrequested leave of absence, without pay, by reason of illness or other disability pursuant to the Ohio Revised Code.

During the period of incapacity, the CFO/Treasurer shall:

1. at his/her request, be placed on sick leave with pay, not to exceed the extent of his/her accumulated but unused sick leave and any advancement of such sick leave which may be authorized by Board policy;

2. at his/her request, or without such request, pursuant to the Family and Medical Leave Act, be placed on unpaid FMLA leave for up to 12 weeks per year or

3. at his/her request, or without such request, pursuant to the Ohio Revised Code, be placed on a leave of absence without pay.

The leave provided during the period of incapacity (described above) shall not extend beyond the contract or term of office of the CFO/Treasurer.

The CFO/Treasurer shall, upon request to the Board, be returned to active-duty status, unless the Board denies the request within 10 days of receipt of the request. The Board may require the CFO/Treasurer to establish to its satisfaction that the CFO/Treasurer is capable of resuming such duties and, further, that the duties may be resumed on a full-time basis.

The Board may demand that the CFO/Treasurer return to active service; upon the determination that the CFO/Treasurer is able to resume his/her duties, the CFO/Treasurer shall return to active service.

The CFO/Treasurer may request a hearing before the Board on actions as indicated above taken under this policy and shall have the same rights in such hearing as are granted under ORC 3319.16.

1 of 2

File: BCCA-R

The Treasurer Pro Tempore shall perform all of the duties and functions of the CFO/Treasurer and may be removed at any time by a two-thirds majority vote of the members of the Board.

The Board shall fix the compensation of the Treasurer Pro Tempore in accordance with the Ohio Revised Code and he/she shall serve until the CFO/Treasurer’s incapacity is removed or until the expiration of the CFO/Treasurer’s contract or term of office, whichever is earlier.

(Approval date: January 20, 2004)

2 of 2

File: BCCB (Also AFBA)

EVALUATION OF THE CFO/TREASURER

The Board evaluates the performance of the CFO/Treasurer in order to assist both the Board and the CFO/Treasurer in the proper discharge of their responsibilities and to enable the Board to provide the District with the best possible leadership.

The objectives of the Board’s evaluation are to:

1. promote professional excellence and improve the skills of the CFO/Treasurer;

2. improve the quality of District business practices and

3. provide a basis for the review of the CFO/Treasurer’s performance.

Criteria for the evaluation of the CFO/Treasurer are based upon the CFO/Treasurer’s job description and relate directly to each of the tasks described. The job description and any revisions thereto are developed in consultation with the CFO/Treasurer and Superintendent and adopted by the Board.

Evaluation criteria are reviewed as necessary or as requested by the CFO/Treasurer, but not less frequently than annually. Any proposed revision of the evaluation criteria shall be provided to the CFO/Treasurer for his/her comments before its adoption.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3301.074

3313.22

OAC Chapter 3301-5

CROSS REFS.: BCC, Qualifications and Duties of the CFO/Treasurer

BCCA, Incapacity of the CFO/Treasurer

File: BCD (Also CBI)

BOARD-SUPERINTENDENT RELATIONSHIP

The enactment of policies consistent with long-term goals is the most important function of a board and the execution of the policies should be the function of the Superintendent and staff.

Delegation by the Board of its executive powers to the Superintendent provides freedom for the Superintendent to manage the District within the Board’s policies and frees the Board to devote its time to policy-making and appraisal functions.

The Board holds the Superintendent responsible for the administration of its policies, the execution of Board decisions, the operation of the internal machinery designed to serve the District program and keeping the Board informed about District operations and problems.

The Board strives to procure the best professional leader available as its Superintendent. The Board, as a whole and as individual members:

1. gives the Superintendent full administrative authority for properly discharging his/her professional duties, holding him/her responsible for acceptable results;

2. acts in matters of employment or dismissal of personnel after receiving the recommendations of the Superintendent;

3. refers all complaints to the Superintendent for appropriate investigation and action;

4. strives to provide adequate safeguards for the Superintendent and other staff members so that they can discharge their duties on a thoroughly professional basis and

5. presents personal criticisms of any employee directly to the Superintendent.

[Adoption date: January 20, 2004]

CROSS REFS.: BDC, Executive Sessions

CBC, Superintendent’s Contract

File: BCE

BOARD COMMITTEES

The Board may authorize the establishment of committees from among its membership as it finds such action necessary to study operations in specific areas and to make recommendations for Board action.

The following guidelines may govern the appointment and function of Board committees.

1. The committee is established through action of the Board.

2. The chairperson and members are named by the Board President.

3. The committee may make recommendations for Board action but may not act for the Board unless specifically authorized.

4. The Board President and Superintendent are ex officio members of all committees.

5. No committee appointments extend beyond the ensuing annual organizational meeting, at which time the newly elected President has the privilege of making new appointments or re-appointments. A committee may be dissolved at any time by a majority vote.

6. The Sunshine Law and its exceptions apply to Board meetings and Board-appointed committee and subcommittee meetings.

[Adoption date: January 20, 2004]

LEGAL REFS: ORC 121.22

3313.18

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC)

ABB, Staff involvement in Decision Making (Also GBB)

BCB, Board Officers

BCF, Advisory Committees to the Board

BBFA, Board Member Conflict of Interest

BDC, Executive Sessions

BDDG, Minutes

File: BCF

ADVISORY COMMITTEES TO THE BOARD

The Board may appoint ad hoc advisory committees to provide consultation services for determining the needs and expectations of the District and its residents. The central purpose of all advisory committees is to contribute to the educational program by conducting studies, identifying problems and developing recommendations that enhance the effectiveness of the decision-making process.

Specific topics for study or activity are assigned in writing to each committee immediately following its appointment. Committees are instructed as to the length of time each member is being asked to serve, the services the Board wishes rendered, the resources the Board intends to provide and the approximate date on which the Board expects to dissolve the committee.

Each committee serves in an advisory capacity only, proposing recommendations based on analysis of a problem, and exists only as long as is necessary to conduct the study and report to the Board.

The Board gives careful consideration to all recommendations, although final action and responsibility remain with the Board. The Superintendent or his/her designee informs members of the committee of the Board’s action.

Upon completing its assignment, each committee is either dissolved promptly or given a new task. Committees are not allowed to continue for prolonged periods without definite assignments. The Board has sole power to dissolve any of its advisory committees and reserves the right to exercise this power at any time during the life of any committee, after seeking the advice of the Superintendent.

All appointments to advisory committees are made by the Superintendent with the approval of the Board.

The Sunshine Law and its exceptions apply to Board meetings and Board-appointed committee and subcommittee meetings, including meetings of advisory committees to the Board.

[Adoption date: January 20, 2004]

LEGAL REF: ORC 121.22

CROSS REFS.: ABA, Community Involvement in Decision Making (Also KC)

ABB, Staff Involvement in Decision Making (Also GBB)

BCB, Board Officers

BCE, Board Committees

BCFA, Business Advisory Council to the Board

BDC, Executive Sessions

FD, Tax Issues (Also KBE)

FL, Retirement of Facilities

File: BCFA

BUSINESS ADVISORY COUNCIL TO THE BOARD

The Board shall appoint a Business Advisory Council whose membership and organization shall be determined by the Board.

This council advises and provides recommendations to the Board on matters specified by the Board, including, but not necessarily limited to, the delineation of employment skills, the development of curriculum to instill these skills, changes in the economy and in the job market and the types of employment in which future jobs are most likely to be available. This council also makes suggestions for developing a working relationship among businesses, labor organizations and educational personnel in the District. Meetings of the Business Advisory Council to the Board fall under the auspices of the Sunshine Law.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3313.174

CROSS REFS.: BCE, Board Committees

BCF, Advisory Committees to the Board

File: BCG

SCHOOL BOARD ATTORNEY

The Bath Local Board may employ legal counsel in addition to the County Prosecuting Attorney and pay for legal services from District funds.

The counsel advises the Board and its officials on legal matters.

In engaging legal counsel, the Board may require submission of a written proposal which can be incorporated into a contract or purchase order if it satisfies the wishes of the Board. Proposals could detail:

1. specific objectives to be accomplished by the counsel;

2. a list of specific tasks to be performed;

3. procedures to be used in carrying out the tasks;

4. target dates for the completion of tasks;

5. methods to be used to report results to the Board and/or to deliver any product or render any service to the Board and

6. a fee agreement clearly specifying all fees for legal services and termination rights.

The Board will establish procedures necessary to effect an efficient working relationship between the counsel and the Board and/or staff members. The Board will designate which staff members are authorized to consult Board counsel without prior approval.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 309.10

3313.35

3319.33

CROSS REF.: Staff Handbooks

File: BCH

CONSULTANTS TO THE BOARD

In order to pursue its educational mission and also to protect the public’s financial investment in the schools, the Board may, from time to time, engage the services of qualified professional consultants to provide new insights and ideas for dealing with especially difficult problems and/or to provide special services which the present staff is unable to provide. The kinds of assistance sought from consultants may include, but are not necessarily limited to: conducting fact-finding studies, surveys and research; providing counsel or services requiring special expertise and assisting the Board in developing policy and program recommendations.

Before engaging any consultant, the Board may require submission of a written proposal which can be incorporated into a contract or purchase order if it satisfies the wishes of the Board. Proposals may detail:

1. specific objectives to be accomplished by the consultant;

2. specific tasks to be performed;

3. procedures to be used in carrying out the tasks;

4. target dates for the completion of tasks;

5. methods to be used to report results to the Board and/or to deliver products or render any service to the Board and/or

6. fees or rate of pay the Board will be charged.

The Board will establish procedures necessary to effect an efficient working relationship between the consultant and the Board and/or staff members.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.171

3315.061

CROSS REF.: FL, Retirement of Facilities

File: BCJ

SPECIAL INFORMATION

The Board or an individual Board member may from time to time need additional research before completing a policy or information about school operation and problems. To gather the information the Board may ask the Superintendent or his/her designee to report findings and make recommendations.

The following rules apply:

1. Individual Board members requesting information or special reports should make the request to the Superintendent who will present the request to the Board for consideration.

2. The Board will vote on the action to be taken.

3. The Superintendent will appoint an individual to perform the task.

4. The information will be distributed at a regular Board meeting to the entire Board of Education.

[Adoption date: January 20, 2004]

File: BD

SCHOOL BOARD MEETINGS

The Board transacts all business at official meetings of the Board. These may be either regular or special meetings. At the organizational meeting, the Board shall fix the time for holding its regular meetings. Regular meetings shall be held at least once every two months. Special meetings are called between the regularly scheduled meetings to consider specific topics.

All regular and special Board meetings and Board appointed committee meetings are open to the public. All Board meetings are publicized and conducted in compliance with the Sunshine Law. No action may be taken in executive session.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3313.15; 3313.16

CROSS REFS.: BCE, Board Committees

BDC, Executive Sessions

BDDA, Notification of Meetings

File: BDB

SPECIAL BOARD MEETINGS

Special Meetings

Special meetings of the Board may be called in compliance with law. No business shall be transacted at any special meeting that does not come within the purposes set forth in the call for the meeting unless all members of the Board are present and agree to the consideration of additional items.

Any special meeting called, as provided by law, shall be conducted only after notice has been given to the Board two days prior to the date of such meeting.

In the event of an emergency meeting, the member or members calling the meeting shall forthwith notify the news media who have made written requests for such information and the same shall be accomplished by phone messages or by any other reasonable methods as determined by the exigencies of the situation. Each member who is required by this rule to give notice shall, prior to commencement of any emergency meeting, provide to the Board Treasurer a written statement indicating what news media had been contacted, what method of contact was used and the time and date that the contact was made. Said statement shall be read into the record by the Board Treasurer and become part of the minutes of the affected meeting.

Any person who wishes to determine the time, place and purpose of the special or emergency meetings of the Board or its committees, composed of three or more Board members, may file a written request with the Board Treasurer, specifying the meetings of which he/she wishes to be notified. Such person shall furnish self-addressed, prestamped envelopes which the CFO/Treasurer shall keep on file in his/her office. After any special meeting is scheduled, the CFO/Treasurer shall forthwith note the time, place, date and purpose of said meeting upon a form established for such notification and deposit the same within the provided envelope and deposit the envelope in the United States mail. It shall not be the responsibility of the CFO/Treasurer to notify any such person when the supply of envelopes is exhausted.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3313.15; 3313.16

File: BDC

EXECUTIVE SESSIONS

Educational matters should be discussed and decisions made at public meetings of the Board (in accordance with the rationale for the creation of public governing bodies). Some matters are more properly discussed by the Board in executive session. As permitted by law, such matters may involve:

1. the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, official or student or the investigation of charges or complaints against such individual, unless an employee, official or student requests a public hearing (the Board will not hold an executive session for the discipline of one of its members for conduct related to the performance of his/her official duties or for his/her removal from office);

2. the purchase of property for public purposes or for the sale of property at competitive bidding, if premature disclosure of information would give an unfair advantage to a person whose personal, private interest is adverse to the general public interest;

3. specialized details of security arrangements where disclosure of the matters discussed might reveal information that could be used for the purpose of committing, or avoiding prosecution for, a violation of the law;

4. matters required to be kept confidential by Federal law or State statutes;

5. preparing for, conducting or reviewing negotiations with public employees concerning their compensation or other terms and conditions of their employment or

6. in-person conferences with an attorney for the Board concerning disputes involving the Board that are the subject of pending or imminent court action.

Conferences with a member of the office of the State Auditor or an appointed certified public accountant for the purpose of an audit are not considered meetings subject to the Sunshine Law.

The Board meets in executive session only to discuss legally authorized matters. Executive sessions are held only as part of a regular or special meeting and only after a majority of the “quorum” determines, by a roll-call vote, to hold such a session.

When the Board holds an executive session for any of the reasons stated above, the motion and vote to hold the executive session shall state one or more of the purposes listed under such paragraph for which the executive session is to be held, but need not include the name of any person to be considered in the executive session. The minutes shall reflect the information described above.

In compliance with law, no official action may be taken in executive session. To take final action on any matter discussed, the Board reconvenes into public session.

The Board may invite staff members or others to attend executive sessions at its discretion.

1 of 2

File: BDC

Board members shall not disclose or use, without appropriate authorization, any information acquired in the course of official duties (which is confidential because of statutory provisions) or which has been clearly designated as confidential because of the status of proceedings or the circumstances under which the information was received.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 102.03

121.22

CROSS REFS.: BD, School Board Meetings

KBA, Public’s Right to Know

KLD, Public Complaints About District Personnel

2 of 2

File: BDDA

NOTIFICATION OF MEETINGS

Due notice of all meetings of the Board and Board-appointed committees is given to the press and the public who have requested notification and to all Board members.

Organizational Meetings: Notice of organizational meetings, including any special or regular meeting following the organizational meeting, is given in the same manner as notice for regular and special meetings of the Board (see below).

Regular Meetings: A notice of the time and place of regularly scheduled meetings is given to the media who have requested notification and to those individuals requesting advance personal notice.

Special Meetings: A special meeting may be called by the President, the CFO/Treasurer or any two members of the Board by serving written notice of the time and place of the meeting upon each Board member at least two days before the date of the meeting. The notice must be signed by the officer or members calling the meeting. Notice by mail is authorized. Notice of the time, place and purpose must also be given at least 24 hours in advance of the meeting to all news media and individuals who have requested such notice.

Emergency Meetings: In the event of any emergency, the media are notified immediately of the time, place and purpose of the meeting.

Personal Notice of Meetings: Any person who wishes to receive advance personal notice of regular or special meetings of the Board may receive the advance notice by requesting that the CFO/Treasurer include his/her name on a mailing list and by providing the CFO/Treasurer with a supply of stamped, self-addressed envelopes.

Cancellation: Occasionally, regular or special meetings of the Board must be canceled. Meetings can be canceled for any reason. When a meeting is to be canceled, the CFO/Treasurer notifies Board members and all media and individuals who have requested notification of such meetings. Notice of cancellation is also prominently posted at the meeting site. This notice includes the new date of a rescheduled meeting, if possible.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3313.15; 3313.16

CROSS REFS.: BCE, Board Committees

BD, School Board Meetings

BDDC, Agenda Preparation and Dissemination

File: BDDB

AGENDA FORMAT

The Board conducts its meetings on the basis of an agenda prepared under the direction of the Superintendent. The agenda is distributed to the Board members at least 48 hours in advance of a regular distribution of an agenda for special meetings.

A copy of the agenda is also given each administrator, and union representatives, in accordance with the Negotiated Agreements.

The Board follows the order of business established by the agenda, except as it votes to rearrange the order for the convenience of visitors, individuals appearing before the Board, or to expedite Board business.

[Adoption date: January 20, 2004]

CROSS REF.: BDDC, Agenda Preparation and Dissemination

CONTRACT REF.: Teacher’s Negotiated Agreement

File: BDDB-E

AGENDA FORMAT

1. Call to Order

2. Roll Call

3. Hearing of the Public (items on the agenda)

4. Superintendent Consent Agenda

5. Treasurer Consent Agenda

6. Superintendent's Report

7. Report of Administrator(s)

8. Hearing of the Public (items not on agenda)

9. Items from Individual Board Members

10. Executive Session

11. Adjournment

12. Roll Call

File: BDDC

AGENDA PREPARATION AND DISSEMINATION

The Superintendent, in consultation with the Board President, arranges the order of items on meeting agendas so that the Board can accomplish its business as expeditiously as possible. The particular order may vary from meeting to meeting in keeping with the business at hand.

Items of business may be suggested by a Board member, staff member or citizen of the District. The agenda may allow suitable time for remarks by the public who wish to speak briefly before the Board.

The Board follows the order of business established by the agenda, except as it may vote to re-arrange the order for the convenience of visitors or other individuals appearing before the Board or to expedite Board business. An item of business which is not on the agenda may be discussed and acted upon if a majority of the Board agrees to consider the item. The Board, however, should not revise Board policies, or adopt new ones, unless such action has been scheduled.

The agenda, together with supporting materials, is distributed to Board members at least 48 hours prior to the Board meeting to permit them to give items of business careful consideration. The agenda is also made available to the press, representatives of the community, staff groups and others upon request.

[Adoption date: January 20, 2004]

CROSS REFS.: BDDA, Notification of Meetings

BDDH, Public Participation at Board Meetings (Also KD)

File: BDDF

VOTING METHOD

All votes taken by the Board are recorded in the official proceedings of the meeting.

To comply fully with State law, roll-call votes are made on resolutions pertaining to:

1. any action on which a Board member requests a roll-call vote and

2. re-employment of a teacher against the Superintendent’s recommendation.

The following actions require a roll-call vote and an affirmative vote by a majority of the full membership of the Board for passage:

1. purchase or sale of real or personal property;

2. employment of any school employee;

3. election or appointment of an office;

4. payment of any debt or claim and

5. adoption of any textbook.

For passage, most other actions require an affirmative vote by a majority of those present and voting. Board members must be physically present at the meeting in order to vote.

All votes which require a specific majority are in the exhibit which follows.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC Chapter 133

3313.11; 3313.18; 3313.22; 3313.23; 3313.66(E)

3319.01; 3319.07; 3319.11

3329.08

5705.14; 5705.16; 5705.21

File: BDDF-E

Affirm, reverse, vacate or modify an order of student expulsion; reinstate a student	3 (a)	3313.66 (E)

Employ or re-employ a local superintendent without the recommendation of the County Superintendent	4 (c)	3319.01

Appoint Superintendent Pro Tempore	3 (a)	3319.011

Remove Superintendent Pro Tempore at any time for cause	4 (b)	3319.011

Suspend or remove Business Manager	4 (b)	3319.06

Re-employ any teacher who the Superintendent refuses to recommend for re-employment	4 (c)	3319.07

Re-employ, in a local school district, a person not nominated by the County Superintendent after considering two nominations by the County Superintendent	3 (a)	3319.07

Reject the recommendation of the Superintendent that a teacher eligible for continuing contract be granted a continuing contract	4 (c)	3319.11

Determine, at a regular meeting, which textbooks shall be used in the schools under its control	3 (a)	3329.08

(No textbooks shall be changed, nor any part thereof altered or revised, nor any other textbook substituted therefore, within four years after the date of selection and adoption thereof, as shown by the official records of such Board, except by the consent, at a regular meeting, of four-fifths of all members elected thereto.) Act to approve substitute textbooks as authorized by law	4 (d)	3329.08

Transfer funds in certain cases	4 (b)	5705.14

2 of 3

File: BDDF-E

Declare the necessity for certain transfers of funds	3 (a)	5705.16

Levy a tax outside 10-mill limitation (not emergency)	4 (b)	5705.21

Reject findings and recommendations of fact-finding panel by Board or employee organization under statutory impasse resolution procedure	3 (g)	4117.14(C)(6)

Waiver of textbook and material fund transfer restriction*	5 (h)	3315.17(D)(2)

KEY
(a) Majority of full membership
(b) 2/3 of full membership
(c) 3/4 of full membership
(d) 4/5 of full membership
(e) 2/3 of remaining members of the Board
(f) Majority of remaining members of the Board
(g) 3/5 of full membership
(h) Unanimous vote of full membership

SOURCE: Business Administration for Public Schools

Published by the Ohio School Boards Association

*The number used is based upon the number of members on the Board.

3 of 3

File: BDDG

MINUTES

The minutes of the meetings of the Board constitute the written record of Board actions. The CFO/Treasurer records in the minutes of each meeting all actions taken by the Board. Minutes need reflect only the general subject matter of discussion in executive sessions.

Minutes shall specify the nature of the meeting (regular or special); time, place and members present; approval of minutes of the preceding meeting or meetings; complete record of official actions taken by the Board relative to the Superintendent’s recommendations, communications and all business transacted; items of significant information bearing on action; and a record of adjournment.

The CFO/Treasurer shall include the motion, the names of the members making and seconding the motion and the vote of each member present.

A complete and accurate set of minutes shall be prepared and become a regular part of the monthly agenda. The CFO/Treasurer must make draft minutes available for public inspection. The minutes shall be signed by the President and attested to by the CFO/Treasurer, following approval of the minutes by the Board at the next meeting.

The official minutes shall be bound and kept in the office of the CFO/Treasurer, who shall, after they have been approved by the Board, make them available to interested citizens. Copies are made available at cost during normal office hours.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

149.43

3313.26

CROSS REFS.: BCE, Board Committees

BD, School Board Meetings

KBA, Public’s Right to Know

File: BDDH (Also KD)

PUBLIC PARTICIPATION AT BOARD MEETINGS

All meetings of the Board and Board-appointed committees are open to the public.

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each meeting.

Each person addressing the Board shall give his/her name and address. If several people wish to speak, each person is allotted three/five minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The Board President may extend the period of public participation.

Agendas are available to all those who attend Board meetings. A section on the agenda for public participation shall be indicated.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 121.22

3313.20

CROSS REFS.: BCE, Board Committees

BD, School Board Meetings

BDDB, Agenda Format

BDDC, Agenda Preparation and Dissemination

File: BDDJ (Also KBCD)

BROADCASTING AND TAPING OF BOARD MEETINGS

Photographic and electronic audio and video broadcasting and recording devices may be used at regular and special Board meetings legally open to the public according to the following guidelines.

1. Photographing, broadcasting and recording meetings are permitted only when all parties involved have been informed that cameras, broadcasting and/or recording devices are being used.

2. Persons operating cameras, broadcasting and/or recording devices must do so with a minimum of disruption to those present at the meeting. Specifically, the view between Board members and the audience must not be obstructed, interviews must not be conducted during the meeting and no commentary is to be given in a manner that distracts Board members or the audience.

3. The Board has the right to halt any recording that interrupts or disturbs the meeting.

The Board may make the necessary arrangements to make audio recordings of all regular meetings and any special meeting that it deems appropriate.

[Adoption date: January 20, 2004]

LEGAL REFS.: U.S. Const. Amend. I

ORC 121.22

2911.21

2917.12

2921.31

3313.20

File: BDDL

BOARD AGENDA

Continuing Resolution to Provide for the Expeditious Transaction of the Business of the Board

Section 1

The existing printed policies, rules and regulations of the Board are adopted until changed by the official action of the Board.

Section 2

The Board waives reading of minutes of meetings provided such record has been distributed to the members at least two days prior to the next meeting.

Section 3

The Superintendent is authorized to approve expenses within the amount of appropriations set by the Board for the attendance of staff members at professional meetings, in-service meetings and conferences.

Section 4

The CFO/Treasurer is authorized to invest active and interim funds as such funds become available with the interest received from such investments to be credited on a regular basis to the specific funds.

Section 5

The CFO/Treasurer is authorized to make advance draws as necessary in amounts available from the County Auditor(s).

Section 6

The Superintendent is authorized to apply for and sign necessary forms to comply with federal and state regulations and to obtain monies through various state and federal special programs.

Section 7

The Superintendent is authorized to employ and the CFO/Treasurer to pay individuals on a temporary basis not to exceed 45 consecutive calendar days per calendar year.

Section 8

The Superintendent and the CFO/Treasurer are authorized to attend any meeting within the state of Ohio that is necessary for the operation of the District.

1 of 4

Section 9

The Superintendent is to act as purchasing agent.

Section 10

The Superintendent is authorized to enter into contracts with boards of education in county, city, exempted village, local and joint vocational school districts in Ohio to provide for the education and transportation of students who are handicapped and for services to their teachers.

Section 11

The Board joins the Ohio School Boards Association and subscribes to its publications, “The Negotiator” and “The Briefcase” and “School Management News”, paying for the same from the General Fund.

Section 12

The Superintendent or his/her designee is authorized and directed to act as the designee of the Board in appeals of student suspensions and expulsions and in the case of the disciplinary suspensions of employees for cause.

Section 13

The Superintendent or his/her designee is authorized and directed to act as transportation supervisor of the District.

Section 14

The Superintendent of the District is authorized to update the Board policies and job descriptions when the law changes and modify union contracts by memorandums of understanding as the Board’s designee and to act on its behalf.

Section 15

The Board dispenses with the adoption of resolutions authorizing the payment of debts and claims, salary indexes/contracts of the Superintendent, teachers and other employees, or approving of warrants for the payment of any claim from school funds, if the expenditure for which such warrant as issued is provided for in the then-current appropriation resolution.

Section 16

The Board authorizes and directs the CFO/Treasurer, without further action by said Board, to pay bills within appropriations approved by said Board and to pay salaries, fixed charges and metered services.

2 of 4

Section 17

The Board authorizes the CFO/Treasurer to transfer monies among the accounts of any fund and between accounts of differing funds as authorized by law with Board approval to follow.

Section 18

The Board authorizes the CFO/Treasurer to make necessary advances with a list to be presented at regular meetings as part of the CFO’s/Treasurer report.

Section 19

The Board authorizes the CFO/Treasurer to make appropriations and certificate of estimated resources amendments as necessary with Board approval to follow.

Section 20

The Board authorizes the CFO/Treasurer to publish the required newspaper ad for any and all bids and to open, read and tabulate the bids after the deadline for filing of bids has expired and to report on same at the next Board meeting.

Section 21

The compensation for the Board is set at the maximum allowed by State law.

Section 22

Donations are to be included in the monthly CFO’s/Treasurer report.

Section 23

The Superintendent or his/her designee is authorized to approve the Student-Parent Handbook for the school year and any subsequent years.

Section 24 - Grant Athletic Releases

Pursuant to Ohio High School Athletic Association Bylaw 4-7-8, or any successor regulations of the Ohio High School Athletic Association, the Superintendent is authorized and directed to act on behalf of the Board of the District to grant to students who reside within the District, but who attend public, parochial or private secondary schools outside of the District, releases to participate in interscholastic athletics in the school which they attend provided that all of the following conditions are met: 1) that a written request for such a release is received from the parent of the student; 2) that no more than one release be issued to one student and; 3) that the Superintendent has no evidence of any recruitment of that student to the other school for athletics or any other purposes.

3 of 4

Section 25 - Activity Passes

The Superintendent or his/her designee is authorized and directed to issue free activity passes for school activities to the members of the community who furnish the schools with free of charge services and to senior citizens.

Section 26 - Use of School Buses for Athletic Trips

The Superintendent or his/her designee is authorized and directed to approve the use of school buses, without limitations as to the number, for athletic trips and other extracurricular activities.

Section 27 - Approval of Transportation Schedules

The Superintendent or his/her designee is authorized and directed to approve the transportation schedules for the school year and any subsequent years and to make such changes as are necessary for that schedule for the school year and for subsequent school years.

Section 28 - Approval of Workbook Prices

The Superintendent approves the workbook prices for the school year and for subsequent school years be fixed at 10% above cost to cover shipping, handling and workbooks.

Section 29 - Approval of the Superintendent to Hire Nonteaching Employees

The Superintendent is empowered to hire nonteaching employees (custodians, bus drivers, cook, etc). Subject to Board approval at a special or regular Board meeting.

Section 30 – Resolution to Reorganize Administrative Staff

The Superintendent be authorized to reorganize administrative positions for reasons of efficiency

and educational improvement, consistent with the Ohio Revised Code.

Section 31 – Insurance Consortium Representative

The Superintendent to act as Bath Local School’s representative/director to the Allen County

Schools Insurance Consortium.

[Adoption date: January 20, 2004]

4 of 4

File: BF

BOARD POLICY DEVELOPMENT AND ADOPTION

Proposals regarding Board policies and operations may originate at any of several sources, a parent, a student, a community resident, an employee, a member of the Board, the Superintendent, a consultant or a civic group.

A careful and orderly process will be used in examining such proposals prior to taking action upon them by the Board.

Final action on such proposals will be by the Board in accord with its policy on policy adoption. The Board takes action on most matters on the basis of recommendations presented to the Board by the policy committee. The policy committee bases their recommendations on the results of study as well as the judgment of the professional staff and study committees.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.20

CROSS REFS.: AD, Development of Philosophy of Education

BF, all subcodes

CH, Policy Implementation

File: BFC

POLICY ADOPTION

Adoption of new policies or changing or repealing existing policies is solely the responsibility of the Board. Policies, including the Board’s bylaws, will be adopted, amended or repealed only by the affirmative vote of a majority of the members of the Board when such action has been scheduled on the agenda of a regular or special meeting.

Proposals for a new policy or for the amendment or repeal of existing policy will be submitted in writing to the Superintendent for submission to the Board. Two readings at two separate meetings will normally be required before a new policy or a policy amendment can be adopted. Action to adopt will take place at a subsequent or third meeting of the Board. The Board does have the option, however, of voting for adoption at the second meeting.

Unless otherwise specified, a new policy or policy amendment will be effective upon the date of adoption by the Board and will supersede all previous policies in that area. Unless otherwise specified, the repeal of a policy will be effective on the date the Board takes such action.

[Adoption date: January 20, 2004]

File: BFCA (Also CHB)

BOARD REVIEW OF REGULATIONS

The Board reviews regulations developed by the administration to implement policy. The Board revises or nullifies such regulations only when they are inconsistent with policies adopted by the Board or when they are not in the best interest of the District.

Before issuance, Board regulations are properly titled and coded as appropriate to subject and in conformance with the codification system selected by the Board. Those officially approved by the Board are so marked. All others appearing in the manual are considered approved, provided that they are in accordance with the accompanying Board policy.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.17; 3313.20; 3313.33; 3313.47

CROSS REFS.: CH, Policy Implementation

CHC, Regulations Dissemination

File: BFD

POLICY DISSEMINATION

The policies of the Board and the administrative regulations and procedures shall be made available to each member of the Board, the CFO/Treasurer and the Superintendent.

The Superintendent shall cause to be distributed to each school office, the Lima Public Library, the teachers' lounge, and to the president of each union, copies of the Board policies and administrative regulations and procedures that are currently in effect.

All employees are expected to know and be held responsible for observing the provisions of the policies of the Board and administrative regulations and procedures pertinent to their activities as employees of the Board.

The policies of the Board and the administrative regulations and procedures are written to be consistent with provisions of law, but not necessarily to incorporate the same. All employees are expected to know, and shall be held responsible for observing, all provisions of law pertinent to their activities as employees of the Board.

All policy manuals distributed to anyone will remain the property of the Board and will be considered as "on loan" to anyone, or any organization, in whose possession they might be at any time. They are subject to recall at any time deemed necessary for purposes of updating.

The Board's policy manual will be considered a public record and will be open for inspection at the Superintendent's office.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.20

OAC 3301-35-02(C)(2)

File: BFE (Also CHD)

ADMINISTRATION IN POLICY ABSENCE

In the absence of Board policy, the Superintendent may take temporary action that would be in accordance with the overall policy of the Board. The Superintendent is not free to act when the action involves a duty of the Board that by law cannot be delegated.

In each case, the Superintendent shall present the matter to the Board for its consideration at its next meeting.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.18; 3313.20

File: BFF

SUSPENSION OF POLICIES

If the Board wishes to take action contrary to existing policy, it may suspend the policy for only one meeting at a time and in only one of the following ways:

1. upon a majority vote of the Board present and voting at a meeting in which the proposed suspension has been described in writing or

2. upon a unanimous vote of members of the Board present and voting if no notice has been given.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.20

File: BFG

POLICY REVIEW AND EVALUATION

In an effort to keep its written policies current so that they may be used consistently as a basis for Board action and administrative decision, the Board reviews its policies on a continuing basis.

The Board evaluates how the policies have been executed by the school staff and weighs the results. It relies on the school staff, students and the community for providing evidence of the effect of the policies which it has adopted.

The Superintendent has the continuing responsibility of calling to the Board's attention all policies that are outdated or for other reasons appear to need revision. To accomplish this, the Superintendent may request input from any Board or advisory committee.

[Adoption date: January 20, 2004]

CROSS REF.: AD, Development of Philosophy of Education

File: BG (Also GBD)

BOARD-STAFF COMMUNICATIONS

The Board wishes to maintain open channels of communication with the staff. The basic line of communication is through the Superintendent. Staff members should utilize the Superintendent to communicate to the Board or its subcommittees, while recognizing that Board meetings are public meetings and that employees can participate in Board Deliberations. When hearing the public at Board meetings, residents of the District will be heard prior to nonresident employees.

Accordingly, all official communications, policies and directives of staff interest and concern are communicated to staff members through the Superintendent. The Superintendent develops appropriate methods to keep staff members informed of the Board’s issues, concerns and actions.

Board members must recognize that their presence in school buildings could be subject to a variety of interpretations by school employees. If a visit to a school or classroom is being made for other than general interest, Board members shall inform the Superintendent of such visit and make arrangements for visitation through the principal of that particular school. Board members will indicate to the principal the reason(s) for the visit. Official visits by individual Board members are carried out only under Board authorization.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.20

CROSS REFS.: BDDH, Public Participation at Board Meetings (Also KD)

GBM, Staff Complaints and Grievances

KK, Visitors to the Schools

File: BHA

NEW BOARD MEMBER ORIENTATION

The Board shall provide an orientation program for its members-elect. The primary purpose of this program is to acquaint the members-elect with the procedures of the Board and the scope of its responsibilities and to assist them to become informed and active Board members.

The Board, CFO/Treasurer and the administrative staff assist each member-elect in understanding the Board’s functions, policies and procedures before the member-elect takes office.

The following techniques may be employed to orient new Board members.

1. Selected materials, Board policies, regulations and other helpful information are furnished the member-elect by the Superintendent.

2. Immediately after the general election, the member-elect is invited by the Board to attend Board meetings.

3. The CFO/Treasurer provides agendas and other materials pertinent to meetings and explains the use of the materials.

4. The incoming member is invited to meet with the Superintendent and other administrative personnel.

5. The Board makes an effort to send newly elected members to workshops and in-service programs developed for new members.

[Adoption date: January 20, 2004]

LEGAL REFS.: ORC 3313.87; 3313.871

CROSS REFS.: BHBA, School Board Conferences, Conventions and Workshops

BHD, Board Member Compensation and Expenses

File: BHBA

SCHOOL BOARD CONFERENCES, CONVENTIONS AND WORKSHOPS

In keeping with the need for continuing in-service training and development for its members, the Board encourages the participation of all members at appropriate conferences, workshops and conventions. In order to control both the investment of time and funds necessary to implement this policy, the Board establishes these principles and procedures for its guidance.

1. The Board periodically decides which meetings appear to be most promising in terms of producing direct and indirect benefits to the District. At least annually, the Board will identify those new ideas or procedures and/or cost benefits which can be derived from participation at such meetings.

2. Funds for participation at such meetings are appropriated on an annual basis in the Board service fund. When funds are limited, the Board designates which of its members participate in a given meeting.

3. Reimbursement to Board members for their travel expenses is in accordance with the Board’s travel-expense policy.

4. When a conference, convention or workshop is not attended by the full Board, those who do participate are requested to share information, recommendations and materials acquired at the meeting.

Beginning on January 1, 2006, Board members may receive compensation for attending Board-approved training programs. A Board member desiring to attend a training program should have the Board take action to approve each training program. Compensation amounts are determined by the length of the program. A program of three hours or less may be compensated at a rate of $60.00. A program of more than three hours may be compensated at a rate of $125.00.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3315.15

CROSS REFS.: BHA, New Board Member Orientation

BHD, Board Member Compensation and Expenses

DLC, Expense Reimbursements

File: BHD

BOARD MEMBER COMPENSATION AND EXPENSES

As permitted by law, the Board votes prior to January 1 to set the rate of compensation for the newly elected or re-elected members of the Board. Compensation for Board members may not be changed during their terms of office. Changes in compensation for Board members must be made prior to the beginning of their respective terms.

Beginning January 1, 2006, Board members will receive the maximum amount permitted by law for 12 meetings.

Board Service Fund

A Board service fund is established to pay expenses actually incurred by Board members or members-elect in their official duties. The sum set aside will not exceed the maximum amount permitted by law. This fund is used at the Board’s discretion to provide for members’ participation in workshops and conferences, for new Board member orientation and development and for other expenses in connection with assigned duties as permitted by law, including those made for a public purpose as defined below.

Spending Guidelines: Definition of Public Purpose

The Board recognizes that expenditure of funds within the District must fall within the scope of serving a public purpose as defined by State law. It is the Board’s determination that the following expenditures are a necessary part of the effective function of the extracurricular and cocurricular programs concerned, once reviewed and approved by the Superintendent.

1. awards

2. recognition and incentive items for employees and/or volunteers

3. prizes/awards/programs for students through student activity funds

The purpose of this policy is to permit the Superintendent, at the discretion of the Board, to honor its employees and nonemployees with plaques, pins and other tokens of appreciation to include meals, refreshments or other amenities which further the interest of the District.

The Board affirms that the expenses incurred as listed above do serve public purposes which include the promotion of education by encouraging staff morale as well as support for the District’s educational program with citizens, members of the business community, advisory committee members and associated school districts. Expenditures are subject to approval by the Superintendent.

Travel Vendor Compensation

Any compensation paid by a private travel vendor to a District official or employee, after the official or employee has participated in selecting the vendor to provide a field trip, is considered “public money” and must be returned to the District.

1 of 2

File: BHD

All travel arrangements must be in compliance with District field trip regulations and approved by the Superintendent or his/her designee.

[Adoption date: January 20, 2004]

LEGAL REFS.: Ohio Const. Art. II, Section 20

ORC 3311.19

3313.12

3315.15

CROSS REFS.: BCA, Board Organizational Meeting

DLC, Expense Reimbursements

GBI, Staff Gifts and Solicitations

JL, Student Gifts and Solicitations

2 of 2

File: BHE

BOARD MEMBER INSURANCE

Liability insurance will be provided for each member of the Board to cover liability which may arise from his/her actions as a Board member.

[Adoption date: January 20, 2004]

File: BI

SCHOOL BOARD LEGISLATIVE PROGRAM

The Board recognizes the importance of sound and constructive state legislation in establishing support for public education. It is therefore directly concerned with legislative proposals affecting education.

The Board’s legislative liaison member reports to the Board on state legislative proposals and communicates the Board’s positions and/or the Ohio School Boards Association’s positions to state representatives and senators.

The legislative liaison member also keeps the Board informed of pertinent federal legislative proposals and, when necessary, communicates the Board’s position to representatives and senators at the national level.

[Adoption date: January 20, 2004]

File: BJA

LIAISON WITH SCHOOL BOARDS ASSOCIATIONS

The Board maintains membership in the Ohio School Boards Association. Through its membership in this organization, it is an indirect member of the National School Boards Association. The Board and its members actively participate in the activities of these organizations insofar as possible.

The Board maintains appropriate memberships in various educational organizations for the benefits that are derived for the District. These institutional memberships require Board approval.

[Adoption date: January 20, 2004]

LEGAL REF.: ORC 3313.87

File: BK (Also AFA)

EVALUATION OF SCHOOL BOARD OPERATIONAL PROCEDURES

The Board plans and carries through an annual appraisal of its functioning as a board. This appraisal considers the broad realm of relationships and activities inherent in Board responsibilities.

The appraisal process and instrument are determined by the Board. The following are areas of Board operations and relationships representative of those in which objectives may be set and progress appraised.

1. Board meetings

2. policy development

3. fiscal management

4. Board role in educational program development

5. Board member orientation

6. Board member development

7. Board officer performance

8. Board-Superintendent relationships

9. Board-CFO/Treasurer relationships

10. Board-staff relationships

11. Board-community relationships

12. legislative and governmental relationships

13. management team development and utilization

The Superintendent and others who regularly work with the Board are asked to participate in establishing objectives and reviewing progress.

[Adoption date: January 20, 2004]

CROSS REFS.: AF, Commitment to Accomplishment

BCB, Board Officers

BCD, Board-Superintendent Relationship (Also CBI)

BD, School Board Meetings

BF, Board Policy Development and Adoption

BHA, New Board Member Orientation

CD, Management Team

DA, Fiscal Management Goals

File: BK-E (Also AFA-E)

Instructional Program - The purpose of public schools is to provide educational opportunities for all students. To this end, it must be determined what are educationally valuable experiences and how they can best be delivered.

Adequate Inadequate The Board of Education:

________ __________ provides equal access to curriculum and cocurricular activities for

all students

________ __________ approves course additions and deletions to the curriculum

________ __________ balances the overall needs of students and community with efforts

of special interest groups to influence the curriculum

________ __________ encourages suggestions for curriculum improvement from students,

staff and community

________ __________ safeguards the privacy of student records

________ __________ encourages a positive approach to student discipline

________ __________ safeguards the rights of students to due process

________ __________ provides policies that implement the educational standards of the

State Board of Education

Personal Qualities - Maximum results as a school board member will be achieved only if high ethical standards of conduct are maintained in all personal, business and public activities.

Adequate Inadequate As a Board of Education member, I:

________ __________ keep the education and welfare of children as my primary concern

________ __________ represent the best interests of all patrons rather than special interest

groups

________ __________ understand the need for compromise; abide by decisions of the

majority

________ __________ channel complaints and potential problems to proper authority

________ __________ have made the time commitment necessary to become an informed

and effective Board member

________ __________ reach decisions on the merits of issues and on the basis of best

available evidence

4 of 5

File: BK-E (Also AFA-E)

Adequate Inadequate As a Board of Education member, I:

________ __________ participate in in-service programs at regional, state and national

levels

________ __________ do not individually or unilaterally make decisions or commitments

on the Board's behalf

________ __________ am open and honest with other Board members and administrators;

ITEM	# NEEDED	REFERENCE
		ORC


Declare it necessary to issue bonds	3 (a)	133.18
		133.01(U)

Declare, by remaining members, that reasons for a member's absence for 90 days are insufficient to continue membership	3 (e)	3313.11

Fill a vacant Board seat (majority of remaining members)	3 (f)	3313.11

Purchase or sell real estate	3 (a)	3313.18

Appoint any employee	3 (a)	3313.18

Elect or appoint an officer	3 (a)	3313.18

Pay any debt or claim	3 (a)	3313.18

Adopt textbook	3 (a)	3313.18

Dispense with resolution authorizing purchase or sale of personal property, appointment of employees, etc., if annual appropriation resolution has been adopted by a majority of full membership	3 (a)	3313.18

Remove the CFO/Treasurer at any time for cause	4 (b)	3313.22

Appoint Treasurer Pro Tempore	3 (a)	3313.23

Determine that CFO/Treasurer’s incapacity is removed	3 (a)	3313.23

Remove Treasurer Pro Tempore at any time for cause	4 (b)	3313.23