Your Files/Documents FAQs
Question:  How do I know that all of my files are saved under my name on the server and that they are being backed up.  If my computer would crash, do I need to know the names of my files?  Do I have to do some kind of mass add to get them back on my computer?
Answer:  The simplest way to check on your files is to double click on My Computer, then find your name and double click on it.  Everything that is in the dialog box that comes up, is being saved on the server.
If your machine would crash, you would lose NOTHING that you had stored on the server.  If for some reason the server would crash, the most you would lose would be one week’s worth of stuff.  We back the server up EVERY FRIDAY NIGHT.  I can recreate your machine, but not your files.
Question:  Organizing, renaming, and moving files…What should be in “My Documents”…Do I even need a fold like that, etc.

Answer:  You can organize your folders any way that is convenient for you.  Here are the basic steps to organizing. 

First – open up your files on the server by double clicking on My Computer, then your home directory.
When you get into your home directory, click on View.  If the Toolbar does not have a check beside it, put one there by clicking on Toolbar.  This will give you the tools you need to organize your files.

 

On the next screen shot you will see the tools that you now have on your dialog box. 

Notice that you have a drop-down box that should have your name in it.

That way you know that you are working in the correct place.
If you click on the drop down arrow, it will show you exactly where your files are stored – you can follow the path.  Here is a screen shot to show you what I mean.

As long as whatever you have open is somewhere under your name, you are saving to the network – which is correct!

 
I know that if you are working in almost any program other than Office, that program will try and make you save on the hard drive, rather than on the server.  You will need to physically change where you are saving in these programs.  As an example, Print Shop tries to make you save under Print Shop files.
Organizing Your Files
If you have many files that need to be organized, the easiest way to do this is to file them.  You can create new folders and name them whatever you want to help you organize your documents, much the same way that you would file papers in an office filing cabinet.
The easiest way to create a new folder in your home directory is to click on File, then New, then Folder.

You will then get a picture of a new folder with a blank box underneath it.  You can now name this folder whatever you want.  It is just like writing a name on a file folder to put in your filing cabinet.  You can change this name any time you need to.
To change the name on a folder, you right mouse click on it and choose rename.  Simply type in the new name and you’re good to go.
The easiest way to put files into your folders is to drag and drop them.  To do this, you find the file that you want to put into a folder.  Left mouse click on it.  While holding down the left mouse button, drag it to the folder that you want to put it in to.  The folder will turn another color so you know what folder it will go in to.  Let up on the mouse button.  Your file is now in that folder.  If you want to check to make sure that it is there, double click on the folder to open it up and look for the new file.
Question:  The save, save as, H drive, c drive etc. info.  What should I always do, never do, etc.
Answer:  When you use save – it will save in the same place that it was originally saved and with the same name.  When you use save as – you can tell it where to save something and also give it a new name if desired.  You should ALWAYS save EVERYTHING to your H drive.  It is backed up every Friday night.  Your hard drive (c drive) is never backed up!