The Wayne Trace Local School District Board of Education met in regular session at the Grover Hill Elementary Building on Monday August 13, 2007 at 7:30 p.m.

             Pledge of Allegiance was led by Dale Stoller.

            Roll Call

                        Lisa McClure, Dale Stoller, Perry Sinn, Pat Baumle, Les Hockenberry – All present

            Correspondence, Recognition of Guests, Hearing of the Public*

NONE

Report of the Treasurer

Updated Board on new Public Records Training requirements and the 403(b) and 457 annuity plan reporting requirements.

08-01-07

Consent Agenda Items:

On a motion by Perry Sinn one resolution passed by the Board to approve the following consent agenda items:

A.     to approve the minutes of the July 9 and July 19, 2007 Board Meetings;

B.     to approve the investment report and payment of bills as presented by the treasurer;

C.     to transfer $10,000.00 to the cafeteria fund.

“Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?”  NONE

Seconded by Pat Baumle.

Roll Call Vote:

            Sinn, Baumle, McClure, Stoller, Hockenberry – All Aye

            Motion Passed.

Vantage Report--None

Report of the Building Principals

Educational Impact reports will begin in September. Mr. Lautzenheiser will begin the second year of Educational Impact reports during the September Board meeting.

                        Mr. Wilson provided the Board with comparison OGT test results from ODE.

Committee Reports - None

Superintendent’s Report

A.     We are pleased to report that the Alexander & Bebout INC final bill was lower than the original estimate.  The original estimate to reinforce the foundation of the WTGH building was $13,500.  The final bill was $11,750.  The quality of workmanship was outstanding.  Hopefully, the reinforced foundation will eliminate any further internal wall cracks and settling of the WTGH building.

B.     The decaying wooden football light poles have been replaced with metal poles.  If we would have replaced the decaying wooden poles with new wooden poles, at some point in the future the wooden poles would need replaced again.  The decision to replace the decaying wooden poles with metal poles is to eliminate any future pole replacement.  This is a positive and cost effective upgrade to our facility.

C.     The final District Report Card rating for Wayne Trace was “Effective.”  We made 22/30 State Indicators.  Our district also met AYP.  AYP is “Adequate Yearly Progress.”  This is a very important piece of the ODE District Report Card because it indicates that all Wayne Trace students, including our economically disadvantaged students and students who are on an IEP, are making adequate yearly progress.  The Performance Index Score was 94.0. The Performance Index is determined by an Index Calculation Formula.  Each of the five performance ratings is weighted.  Limited is 0.3, Basic is 0.6, Proficient is 1.0, Accelerated is 1.1, and Advanced is 1.2.  For example 1,689 tests were given.  695 of the tests were scored as proficient.  695 / 1,689 x 100 = 41.1 x 1.0 = 41.1 points.  91 were Limited with a weighted formula of 0.3.  305 were Basic with a weighted formula of 0.6.  359 were Accelerated with a weighted formula of 1.1.  239 were Advanced with a weighted formula of 1.2.  We ended up with 94 points.  We performed very well at some grade levels.  There are some grade levels that did not perform so well and will continue to require intensive work, item and data analysis, and intervention.  The scoring standards will continue to go up.  By 2014, NCLB requires that each school district achieves a 100% passage rate in reading and math.  The scoring standards go up in 2007, 2010, 2011, 2012, and 2013.  We will be trying to hit a moving target for the remainder of OAT and OGT testing.

D.     We want to express our thanks and appreciation to Latty Grain, LTD and Plant Manager, George Suvar for donating 10 acres to the FFA.  The 10 acres are located around the fertilizer domes.  The 10 acres will allow Wayne Trace FFA students to receive hands on agricultural training.  We also express our thanks and appreciation to Dale Stoller for providing the farming equipment used to farm the 10 acres.  This is a fantastic learning opportunity for our FFA students.

E.      George Clemens and the Wayne Trace Wrestling Club have officially opened the Tim Stahl Wrestling Fund.  The Tim Stahl Wrestling Fund is set up to assist needy Wayne Trace students.  The Superintendent will use his discretion to allocate monies from this fund to help Wayne Trace students.  Student confidentiality will be upheld.  The names of the students receiving assistance from the Tim Stahl Wrestling Fund will always remain confidential.  We appreciate George Clemens and Wayne Trace Wrestling Club for supporting our students.

F.      Congratulations to Brock Williamson.  Brock has been selected as a National Finalist in the area of Vegetable Production.  His selection represents that he is one of the top 4 in the nation in this area.  Brock will move on to complete an interview at the National FFA Convention in Indianapolis in late October.  They will make their selection for the National Winner at that time and announce it at the convention.  We are certainly proud of Brock and our FFA program.

08-02-07

Consent Agenda Items

On a motion by Dale Stoller one resolution passed by the Board to approve the following consent agenda items:

A.     to commend Tim Baker and Karen Neff on an outstanding job in preparing our bus fleet for state inspection.  Tim and Karen were very dedicated to this process.  It is reassuring to know that Wayne Trace students will be transported to school in safe, clean buses;

B.     to commend the Wayne Trace Maintenance/Custodial staff of Bill Childs, Jerry

Crone, Kenny Speice, Mary Comer, and Ray Speice for their outstanding work and effort relative to cleaning and preparing our three buildings for opening day.  They take a lot of pride in their jobs and in their buildings.  Our student helpers, which include Adam Miller, Patrick Comer, and Austin Scheiner, are also commended for their assistance in cleaning our buildings throughout the summer months;

C.     to commend George Suvar and the Latty Grain, LTD staff for donating 10 acres to the Wayne Trace FFA for hands-on agricultural development.  We appreciate Latty Grain, LTD staff for taking an interest in the FFA program and FFA students regarding their educational experience in the field of agriculture;

D.     to commend George Clemens and the Wayne Trace Wrestling Club for officially opening the Tim Stahl Wrestling Fund.  We sincerely appreciate the willingness to help needy Wayne Trace students;

E.      to commend Brock Williamson for being selected as a National Finalist in the area of Vegetable Production.  We also wish him best of luck as he moves on to complete an interview at the National FFA Convention in Indianapolis.  We are proud of Brock being selected in the final four nationwide;

F.      to approve the Wayne Trace Local School District Goals for the 2007-2008 school year.  A copy of these goals was distributed to Board members during the June Board meeting for their input and consideration before approving;

G.     to approve all Lab Fees and Workbook Fees submitted by the building principals for Wayne Trace Payne Elementary, Wayne Trace Grover Hill Elementary, and Wayne Trace Jr. Sr. High School;

H.     to approve the Wayne Trace Student Code of Conduct that will be posted in all three buildings and all three Student/Parent Handbooks;

I.        to approve the Lock-In and Lock-Out Emergency Management Procedures for Wayne Trace Payne Elementary, Wayne Trace Grover Hill Elementary, and Wayne Trace Jr. Sr. High School;

J.       to approve the state resident tuition rate at $4,004.71 and the out-of-state tuition rate at $7,469.93 for the 2007-2008 school year for Wayne Trace as established by Ohio Revised Code;

K.    upon the recommendation of the Superintendent, Athletic Director, and High School Principal, to offer a 1-year supplemental contract for the 2007-2008 school year to Ryan Lambert for the position of Assistant Jr. High football coach;

L.      upon the recommendation of the Superintendent, Athletic Director, and High School Principal, to approve Anita Branch as a volunteer Assistant Cross County Coach for the 2007-2008 school year;

M.   to approve extended sick leave for approximately three weeks after school starts to Sandra Gordon due to her knee surgery;

N.    to amend Marti Overmyer’s 1-year limited contract to a 2-year limited contract due to the fact that she previously served as the library aide for one year.

Add the Following:

O.    upon the recommendation of the Superintendent and Jr. /Sr. High School Principal, to  hire Jeffrey L. Perry as a long term substitute teacher for the Industrial Technology position for 182 days plus 10 extended days for the 2007-08 school year based on verification of years of teaching experience, with benefits equal to those of a full-time teacher.

If at any time during the 2007-2008 school year while school is in session, Mr. Perry would present the superintendent a current 7-12 Industrial Technology teaching certificate, Mr. Perry shall be offered a one-year limited contract for the remainder of the school year, and effective the date of said Board action, shall be placed on the salary schedule commensurate with educational training and experience;

P.      to approve a Memorandum of Understanding with the WTEA regarding the employment of Mr. Jeffrey Perry;

Q.    to accept the bids of Arps Dairy for dairy products and Wonder Bread Bakery for the bakery products for the 2007/2008 school year;

R.     to enter into a contract with Safe Start Driving School to provide driver education training for students at a cost of $314.00 per student;

S.      to enter into a contract with NEOLA Inc. to provide updated and ongoing Board policies and procedures per proposal.

 “Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?”  NONE

Seconded by Pat Baumle.

Roll Call Vote:

            Stoller, Baumle, McClure, Sinn, Hockenberry –All Aye

            Motion Passed.

            New Business

                        None   

08-03-07

A motion by Lisa McClure to adjourn the meeting.

Seconded by Les Hockenberry.

Acclamation vote:  All Aye

                        Motion Passed.

The next Board meeting will be held September 10, 2007.

            _______________________________________      ____________________________________

                        Les Hockenberry, President                                          Robert Wannemacher, Treasurer

 
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High School Principal’s Report

August 13, 2007

Kevin E. Wilson, Principal

Building Report

Kenny and Mary along with Patrick Comer worked hard to have the building complete by August 1^st.  They work hard because they know the teachers want to start coming in the first week of August.

William is working on cleaning up the grounds.  He will be placing new mulch on the west side of the building before the beginning of school.  He and I spoke the other day about the new mower and he stated that it was working great. 

Test Scores

                     At the high school we are not pleased with the OAT scores.  I have been going over these test results and have even looked over the teachers’                       curriculum maps.  In doing this I found a few areas which still need some fine tuning. These weaknesses will be addressed during our departmental meetings on the 21st. 

 Schedules

                      The office staff is in and in full swing already.  We will be sending the student’s schedules within the next week. 

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To:  Mr. Gerber, Mr. Baumle, Mr. Hockenberry, Mrs. McClure, Mr. Sinn, Mr. Stoller, and Mr. Wannemacher

 From:  Sarah Deatrick

 Date: August, 2007

      1-     Bill Childs, Jerry Crone and Austin Scheiner did a wonderful job getting the building ready for school to begin.  The building looks great!

2-     We are waiting for the remainder of the new reading series to arrive.  On Tuesday the 21^st, we will have representative from Scott Foresman come in to work with the teachers on how to use all of the components of the series.

3-     We will be having our Open House on Tuesday, August 7^th from 5:00 pm-6:30 p.m.  From 5:00 p.m.-5:15 p.m., we will have a general session in the auditorium to go over a few procedures.  Carla Laukhuf will also take a few minutes to discuss the PTO.  All of the information discussed at the meeting will be in written form for those who were not able to attend.

4-     Wayne Trace Payne Elementary would like to thank all people involved in our past Hackers Open Golf Scramble.  It was a great success! 

5-     In September Wayne Trace Payne Elementary will be starting Market Day as our school fundraiser.  This will be each month throughout the school year, and possibly the summer, where people can order and pick up a variety of food items.  We are excited to begin this because not only is it a fundraiser, but they have quality products at reasonable prices.  We believe community members will enjoy having this available in our area.  We have heard from several people that have to go to Woodburn or New Haven to pick up an order.  A benefit also is that people can look at and order products on the Market Day website.

 
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Report to the Wayne Trace Board of Education

August 13, 2007

Wayne Trace Grover Hill Elementary

Alan Lautzenheiser, Principal

1. The summer crew has done a great job in readying the building for the opening of school. Teachers have been in preparing their rooms and things are in place for the start of what I expect to be a great school year.

2. We hope to have grass planted this fall in the areas that were excavated for the foundation repairs. We are still waiting for Mark Holtsberry to begin the work on the gate of the bus compound.

3. We are still waiting to receive some materials for the new reading series. A representative from Scott-Foresman will be at Payne and Grover Hill on August 21 to provide training for the teachers in the most effective use of the new series.

4. We will be completing the examination of social studies texts early this fall so that this series may be adopted and ordered before November.

5. I am in the process of examining ad analyzing the data from the Ohio Achievement Test results. There are some things to celebrate and some areas that need to be addressed. The staff and I are discussing methods to address these needs.

6. Intervention specifically targeted to the needs of individual students remains a specific need and the reduction of intervention personnel due to grants ending and Title 1 funds being reduced could have created a difficult situation. I am happy to report that with Mrs. Overmyer taking over the library position and the renewal of the 21^st Century grant for this year that those needs are being addressed. Mrs. Overmyer and Ms. Miller have been the keys to our Aimsweb diagnostic testing and data entry. Both will be continuing with this program this year.