1-14-08

Board Minutes
1-14-08

The Wayne Trace Board of Education met in regular session for the purpose of organizing at the Wayne Trace High School Lecture Room on January 14, 2008 at 7:15 p.m.

Meeting was called to order by President Pro-Tem Les Hockenberry.

Mr. Baumle was appointed to be acting clerk in the absence of the Treasurer.

Re-elected members Les Hockenberry and Pat Baumle were sworn in by Perry Sinn.

Roll Call

Mr. Hockenberry, Mr. Baumle, Mr. Stoller, Mr. Sinn – present

Mrs. McClure – Absent

New Business

A. Les Hockenberry, President Pro Tem, opened the nominations for President.

Mr. Baumle nominated Les Hockenberry for the position of president. There being no other nominations Mr. Hockenberry called for a vote.

Sinn, Stoller, Baumle and Hockenberry – All Aye

Mr. Hockenberry is declared president for the 2008 year and Mr. Baumle administers the oath of office.

B. Mr. Hockenberry then opened the nominations for vice-president. Mr. Hockenberry nominated Pat Baumle for the position of vice-president. There being no other nominations Mr. Hockenberry called for a vote.

Hockenberry, Sinn Stoller, Baumle – All Aye

Mr. Baumle is declared to be the vice-president for the 2008 year and Mr. Hockenberry administers the oath.

Consent Agenda Items

01-01-08

On a motion by Pat Baumle one resolution passed by the Board to approve the following consent agenda items:

C. to establish the second Monday of each month at 7:30 p.m. in the High School Lecture Room as the date, time, and location of the regularly held monthly Board meetings for the 2008 calendar year;

D. to confirm that the number of Board meetings at which Board members may be compensated at unlimited at a set salary of $75 per Board meeting;

E. to authorize the Treasurer to:

1. make transfers within the General Fund accounts to pay outstanding bills within the limits of Appropriations as presented (when merchandise has been received in good condition) and to make General Fund transfers as funds are available;

2. secure advances from the County Auditor when such funds are available and payable to the school district;

3. invest active, inactive, or interim funds at the most productive rate of interest according to law whenever these funds are available; and

4. act as recorder and official keeper of all Board meeting minutes for the year 2008;

F. to authorize the Superintendent:

1. as the program administrator in making the decision to take part in any local, state, or federal program deemed advantageous to the school district;

2. to approve staff members’ attendance at professional meetings;

3. to attend and represent Wayne Trace Local Schools at all professional meetings;

4. to employ such temporary and/or substitute personnel as needed for emergency purposes and otherwise; and

5. to approve all regular field trips and vocational field trips; all out-of-state trips and trips involving more than 2 overnight’s stay, however, must have prior board approval;

G. to authorize the Board President and Treasurer to borrow money, if needed;

H. to establish the service fund for the Board of Education and to allocate $3,500.00 to this fund (presently $3,500.00);

I. to authorize the Superintendent as purchasing agent for the school district and to establish $10,000.00 as the limit at which the purchasing agent may make purchases/expenditures without prior Board approval (presently $10,000.00);

J. to authorize the purchase of position bonds for the Superintendent and Board President at $50,000.00 and the treasurer at $100,000.00;

K. to confirm that the substitute teacher rate should remain at its current rate of $70 per day for the remainder of the school year.

*Are there any consent agenda items the Board would like to move down into “Other New Business” for further discussion and/or for separate voting purposes? NONE

Seconded by Perry Sinn.

Roll Call:

Baumle, Sinn, Stoller, Hockenberry – All Aye

Motion Passed

OTHER NEW BUSINESS

01-02-08

On a motion by Dale Stoller to adopt the following resolutions as listed:

A. Resolution to designate Board President as legislative liaison and Board Vice President as the alternate for this position for this calendar year.

B. Resolution to appoint the following committees and to utilize the following Board members to serve on these committees during 2008:

Building and Grounds (2): Perry R. Sinn and Patrick Baumle____________

Transportation & Food Services (2): Dale Stoller and Perry R. Sinn_______

Finance, Insurances, and P.I. Fund (all 5): All 5 Board Members__________

Personnel (2): Patrick Baumle and Les Hockenberry___________________

Policy (2): Dale Stoller and Les Hockenberry ________________________

Extracurricular (2): Lisa L. McClure and Les Hockenberry_______________

Student Achievement & Technology (2): Lisa L. McClure and Patrick Baumle

Levy Planning (2): None__________________________________________

Seconded by Pat Baumle.

Roll Call Vote:

Stoller, Baumle, Sinn Hockenberry – All Aye

Motion Passed.

01-03-08

A motion by Pat Baumle to Recess until time for regular meeting.

Seconded by Les Hockenberry.

Roll Call:

Baumle, Hockenberry, Sinn, Stoller – Aye

Motion Passed.

_______________________________________ ___________________________________

Les Hockenberry, President Pat Baumle, Acting Clerk

The Wayne Trace Board of Education met in regular session at the Wayne Trace High School Lecture Room on January 14, 2008 at 7:30 p.m.

Pledge of Allegiance was led by Mr. Hockenberry.

Roll Call

Mr. Sinn, Mr. Stoller, Mr. Baumle, Mr. Hockenberry – all present

Mrs. McClure - absent

Report of the Treasurer

01-04-08

Consent Agenda Items:

On a motion by Dales Stoller one resolution passed by the Board to approve the following consent agenda items:

A. to approve the minutes of the December 3, 2007 Board meeting;

B. to approve the investment report and payment of bills as presented by the treasurer for November and December 2007;

C. to accept the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying to the County Auditor as follows:

4.00 Mills Inside Operating

23.70 Mills Outside Operating

3.38 Mills 2000 OSFC Construction and Renovation Bond

1.65 Mills 2000 Local Funded Initiative Bond

.50 Mill OSFC Construction Maintenance

D. to approve membership in the Ohio School Board’s Association for the 2008 calendar year at a cost of $3,007.00 and to approve the subscription to the OSBA Briefcase for the upcoming year at a cost of $110.00.

*Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes? NONE

Seconded by Perry Sinn.

Roll Call Vote:
Stoller, Sinn, Baumle, Hockenberry – All Aye

Motion Passed.

Vantage Report – Les Hockenberry stated that the all boards dinner would be on April 7 this year.

Report of the Building Principals

Miss Deatrick will have the Educational Impact report during the January Board meeting. Mrs. Deatrick presented Mrs. Pfeiffer who did a presentation on new approaches for education at the first grade level. She also offered appreciation to Mrs. Hissong and Mrs. Berry for their help.

NHS requested authorization to go on a ski trip on February 24-26^th. Verbal approval was given with formal approval to be at next regularly scheduled board meeting.

Senior class requested authorization to go to Kalahari for a senior trip on May 8 & 9. Verbal approval was given with formal approval to be at next regularly scheduled board meeting.

Committee Reports - None

Superintendent’s Report

A. January is “School Board Recognition Month.” We appreciate our school board at Wayne Trace because they work within the team concept. Many school boards do not understand their role. Many believe they are the sole governing body. Our school board works within the framework of a team. They work with the community, staff, students, and administration to make Wayne Trace a productive and effective school district. The Wayne Trace school board works with our entire school family to foster the educational vision we want for our students. It takes teamwork and collaboration from all parties to ensure a school district’s success. We appreciate their commitment to Wayne Trace and their “Commitment to Excellence.”

B. We wrote and received a grant from the Ohio Department of Natural Resources to begin the National Archery in the Schools Program at Wayne Trace. This will expand our Physical Education curriculum as well as providing a P.E. program that will allow all students to have success. This program is based on positive reinforcement that ultimately leads to students feeling successful. Physical Education teachers Jana Smithmyer, Craig Miller, Jim Linder, and Deb Fisher are certified archery instructors. I also took the course with the teachers and became a certified archery instructor on October 29, 2007. This program has been very successful at Fairview. We anticipate the same success at Wayne Trace.

C. Wayne Trace now has a policy regarding school sponsored activities for Wednesdays and Sundays. The Sunday use of the buildings and grounds shall not be for commercial activities and shall not be approved for use during regular church hours unless those seeking use of such building and grounds are church-associated activities. Exceptions to this policy may be granted by Board approval. School sponsored activities shall be completed no later than 6:00 P.M. on Wednesday as to allow for family activities. Every attempt to not use Wednesday evening for extra curricular activities will be done. However, when extra curricular activities have been cancelled due to inclement weather and all other options to reschedule have been exhausted, we may need to use a Wednesday evening to reschedule an extra curricular activity as a last resort.

Consent Agenda Items

01-05-08

On a motion by Pat Baumle one resolution passed by the Board to approve the following consent agenda items:

A. to adopt the updated Board Policy Manual as recommended by NEOLA;

PULLED FOR REVIEW AND ACTION IN FEBRUARY.

B. to commend Miss Spinner, Mr. Archinal, Mrs. Moore, and the Wayne Trace Music Department for the time and effort they put into conducting quality Christmas concerts and Christmas programs at WTGH, WTHS, and WTPE;

C. to commend Mrs. Wagonrod and the Family & Consumer Science Sciences Department for organizing the outstanding 12^th Annual Senior Citizens Luncheon. Mrs. Judi Snook and the Art Department for creating the placemats. Mrs. Kathy Flaugh and the Cafeteria Staff for the wonderful meal. Members of the National Honor Society, High School Student Council, Miss Heiby and the FFA for serving the meal. Mr. Archinal and Music Department for the entertainment and the Wayne Trace Board of Education for donating the poinsettias.

*Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes? YES PULLED ITEM “A”

Seconded by Dale Stoller.

Roll Call Vote:

Baumle, Stoller, Sinn, Hockenberry – All Aye

Motion Passed.

01-06-08

A motion by Perry Sinn to adopt a resolution to go into executive session to discuss personnel issues.

Seconded by Dale Stoller.

Roll Call Vote:

Sinn, Stoller, Baumle, Hockenberry – All Aye

Motion Passed.

New Business

NONE

01-07-08

On a motion by Dale Stoller a resolution to adjourn the meeting.

Seconded by Les Hockenberry.

Roll Call Vote:

Stoller, Hockenberry, Sinn, Baumle – All Aye

Motion Passed.

The next Board meeting will be held February 11, 2008.

___________________________________________ ____________________________________

Les Hockenberry, President Pat Baumle, Acting Clerk

High School Principal’s Report

January 2008

Kevin E. Wilson, Principal

Mrs. Parrett is finalizing the France Trip data. One item to discuss is how the students will be transported to the Detroit Airport. A parent meeting will be held January 28^th at 7:00 with students and parents to discuss this along with other items. At this time the students will be leaving on the 13^th of March at a time to be determined and returning on March 25^th. These students will be out of school no more that three school days.

On Friday January 11, 2008 Ms. Fisher’s Psychology class and Mrs. Parrett’s Sociology class will be attending a special viewing of “The Great Debate” in Fort Wayne. This trip fits into both curriculums and will be an educational event.

Progress Book update. With the beginning of the second semester on January 22^nd the teachers will be adding daily homework for the students and parents to view. This should be a great tool for any parent who has a child not completing homework or absent from school. Progress Book has become a great communication tool for the teachers and parents. During our last in-service the teachers were trained on how to place the homework onto the Progress Book site so this should not be a problem.

OGT Fall results are in. During this past fall we had a total of 38 students retake the OGT. These students were in grades 11 and 12. Several of these students are at Vantage and took the test at Vantage. The results were not perfect but over all I am please. Out of the 38 students who took the test 14 of them passed all subject areas and are now finished with this graduation requirement. Many of those students not passing the test did make strides toward passage.

With March approaching we are gearing up for the Spring OGT week. The staff and I have been discussing options which will be beneficial to out students. I have also spoken to many other districts to see what they have done to improve their scores. It seems that most schools run on a two hour delay schedule for this week. Buses would run at their normal time during this week. All students would report to school with the exception of those juniors and senior who have already passed the test. These students would report to school on a two hour delay. If a student in grade 11 or 12 has passed the test but can only get here buy way of school bus they would report and be assigned a place to go during the testing time. The junior high students will be doing OAT review during this time event though the OAT’s are not until late April. Our freshman class will be taking the off year test which will be graded by our staff at a latter date. This will give us good data and direction as we work with the freshman to ensure they do their best next year on the OGT.

By going on a two hour delay we will be better able to serve our special needs students. With a two hour delay we will be able to have our staff freed up to work one on one.

To: Mr. Gerber, Mr. Baumle, Mr. Hockenberry, Mrs. McClure, Mr. Sinn, Mr. Stoller, and Mr. Wannemacher

From: Sarah Deatrick

Date: January, 2008

Subject: Principal’s Report for January

1- Thank you to Mrs. Moore, the teachers, staff and students for a wonderful Christmas program. We had a packed house for both performances. It was a very enjoyable program and day. A lot of work goes into practicing and coordinating for the program to run so smoothly.

2- We had a successful Benefit Basketball game again. This tradition raises money to purchase food gift certificates to Payne SuperValu for several of our families. It is always a lot of fun to watch the 6^th grade versus the Staff.

3- We will be holding the WT Payne Elementary Spelling Bee on the 10^th at 1:30pm in the auditorium.

4- On the 14^th the Paulding Progress will be coming to the school for the Design An Ad program for the 5^th graders. They have done this in the past, and the students have had a lot of fun with it. They will be here for 40 minutes to talk about newspaper advertising, and the students will be designing various ads.

5- On the 24^th the teachers will again be working on Curriculum Mapping. They have been working on adding assessments to go along with the maps. This will help them get in idea of how the students are grasping the standards emphasized during the month.

6- The building has been running smoothly. We have the old junior high score boards. We just need to find the time to get the hoist and get them up. The internet has not gone down since they did some replacements of parts.

Report to the Wayne Trace Board of Education

Monday, January 14, 2007

Wayne Trace Grover Hill Elementary

Alan Lautzenheiser, Principal

1. Students of the Month – Justina Letutour; John Leisure; Brooke Wilcox; Madison McClure; Gina Sinn; Chuckie Chastain; Clint Sinn; Shad Ream; Danae Myers; Gabe Sinn; Lucio Flores; Kaitlyn Doster; Austin Reed

2. The Wayne Trace Grover Hill Spelling Bee will be held on the afternoon of January 18. The winner will qualify to represent WTGH at the Paulding County Spelling Bee in February at Oakwood Elementary.

3. The Christmas Program finally was held before Christmas vacation. We were forced to cancel and reschedule twice because of school cancellations. In spite of this the students and Ms. Spinner did a wonderful job with the production. The PTO held their bake sale and raffle. The proceeds of this are being utilized to pay for field trips for Wayne Trace Grover Hill students.

4. We will be holding another round of “Whole Class IAT” meetings on January 31. This allows teachers and intervention personnel to meet and discuss areas of success and areas of concern with the intervention individual students are receiving. It also gives us an opportunity to examine and discuss diagnostic results for students to identify those in need of intervention as well as those in need of enrichment and extension activities.